Carl's Teaching Blog

A place to talk about teaching and learning

Category: Admin

Face-To-Face Registration: Losing more Than Time

Today the entire school was working as a focused whole on creating student schedules. It’s more to it than that, but essentially the purpose that Registration serves in our school. It’s an important purpose because of our internships, as it allows for face-to-face placement. Underlying that is a period where all parts of the school can grow stronger through face-to-face interactions of all kinds.

Figuring out all the factors that will build a schedule that’s a good fit for students is hard. If efficiency is the only concern, we can boil it down to a school’s typical system of requests and course grids. Going through the process more deliberately allows slight adjustments to be made but most schools have a limit to what customization student’s can achieve. Those limits are built into a scheduling process that carries the school to an efficient and optimized solution in whatever time frame matters.

What has happened at our school for as long as it’s been open is the schedule building process is put entire in the students hands. Each student has to come through the school and align their classes and internships for the next term by sitting down and talking with a teacher, or multiple teachers. This means students who didn’t do what they were supposed to do last cycle might have to sit in front of the teacher who was expecting work from them. Any lingering issues between the two have to get worked out so that we can get this process going.

At the end of the day, students have a schedule, and they also have agency. They now can feel proud of the collection of classes they put together and can articulate why it will move them towards their desired future. The school community also benefits from issues being resolved, or at the least having a venue for resolution. Doing things in this big mishmash at the start of the school year always invites people to ask why we can’t just create a smooth bureaucratic process for this. However the time-efficiency gains might not be worth the losses that would also come with the alluring bureaucratic process.



The kind of policing we need, given this moment.

[Note: I’ve been working on a post to reflect and to call for change in response to the rash of deaths to black people. That post became unwieldy, so I’m going to break it up into a short series of posts, of which this is the first.]

One morning my brother sent me a disturbing video recorded while a group of people asking a police officer to stop. An officer grabs an upset kid, slaps them, and throws them face down before pressing a knee on their neck and keeping it on for the rest of the video.

“I guess that’s another thing that cops do now…” I immediately thought, making another entry in the list of things that to fear in case I have interactions with police on the street, at the train station, and in my school. 

The mental recovery for watching something like this ends up demanding some active and passive work. There are plenty of sources to trigger this fear, from videos to stories from my students. These events will keep replaying in my mind for the next few hours or days. To prevent being haunted by these replays forever, I have to think through different ways that I could survive if I were in that scenario. “Maybe If I had my phone out? Maybe if I kept my distance? Maybe I shouldn’t confront the officer?” Eventually, I’ll come up with a string of ‘maybes’ and ‘what ifs’ that convince me that I’ll be safe, or at least convince my subconscious to stop the haunting replays. 

By now I have a little database of expected violence and imagined responses, and it’s maintenance is a big part of what gets me out the door when things like this surface. Imagine how it must be for a kid who has to process facing a lifetime of these kinds of violent cases. I’m a 38-year old man and not only am I still haunted by Trayvon Martin’s 911 call, I still haven’t watched the full George Floyd video. How quickly are we expecting kids to process police violence they witness online, in their neighborhoods, and in their lives knowing they have to face uniformed police officers when they walk in the door? Who pays the consequences if they aren’t able to immediately get past these violent events?

Jerks In Schools 

Let me start by saying I am a huge fan of the officers in our building. Some students have better relationships with the officers than anyone on our staff. When incidents happen, they can de-escalate students, and manage the crowd, and collaborate with our Restorative Justice coordinator. I’ve worked with great youth officers and community engagement officers for our local precinct as well. We are lucky to have these awesome people. The only downside with them is that they all have to operate within the larger NYPD culture where people often act like di… for now let’s call them ‘jerks’.

One of these jerks will swagger into our school and make snide comments about or towards our students, ignore our school culture and approach, and/or attempt to intimidate and post while they do what they came to do. These officers embody the antithesis of any school culture, they also represent a big part of the police culture. Kids have lots of awful, triggering stories about cops safety agents acting like full-on jerks in school. Yet it seems like the NYPD and even the President, support and defend this approach. You’ll see awesome officers moderate get quiet and tighten up around the jerks come around, while the jerks seem to dial it up. As big incidents involve more officers, it’s more and more likely they a jerk will get involved, and all of a sudden, everyone starts acting like jerks. An organizational culture that defers to this kind of policing is poisonous, especially poisonous for Black and Brown students who most often bear the brunt of these jerks’ wrath.

What do we want cops to do?

The cops are doing their job, and we, as Americans, define that job. We, as Americans, also have a lot of bias, especially when it comes to people of color. When turn over unsettling events in their subconscious, many Americans find resolution by imagining violent police officers showing up and beating the bad guy. Amy Cooper’s subconscious imagined a cop that would show up and fight violently on their behalf against the “bad guy”. Police officers should be there to face our darkest fears, but some of America’s fears are VERY dark. Deep down, enough of us want police to relentlessly arrest black and brown teenagers and get them into the prison system early that we have an internationally unprecedented incarceration rate as a result. While extreme, Amy Cooper, BBQ Becky, and Sidewalk Svitlana(?) are examples of what some people expect the police to do. We need to nationally redefine what it is police are supposed to be doing and include in that clear ideas of how to support black and brown teens. If we can’t do that quickly, then let’s create a school security department that seeks to put the student needs first? 

We would have to change society to see the change in policing that we need. We don’t have affordable housing, adequate services for the mentally ill, and racially disparate economic outcomes, for starters. Unmet needs can eventually become police issues, and when they address it, it can put people in our huge, expensive prison population, or worse. Eric Garner, facing scrutiny for selling a cigarette Eric Garner and George Floyd both had minor economic infractions that ultimately had deadly consequences. One alternative to having massive police departments and correctional facilities is investing more in programs and benefits so fewer police actions are needed. Another is to not have cops escalate situations and make them violent. However, if we continue to have this brutally unequal society, there will be calls for violent police officers to police it, and we should consider how to shield our black and brown students from the negative consequences of this policing reality.

SQR post

I am trying to experiment with posting more about some of my administrator work,  even though it might be boring. This will provide some detail about one of the biggest things we had to do this past year to keep the school running. I started this post back in February, but am just now finishing it. If you make it to the end of this, let me know what you think about this kind of post.

We just had an our Quality Review, and it went pretty “Well”. Like so many things in NYC’s Department of Education, the QR is a thing that helps rate the school, and it fosters the kind of wide-eyed terror reserved for reacting to swarms of angry bees. The School Quality Review is a process where an impartial evaluator comes to your school and evaluates everything. Everything. They talk with the administration, they look at your data and reports, and they ask the administrator about any red flags they saw from your data.. and that’s all before the end of first period. The rest of the visit is spent with the observer looking at a number of things. Here’s a brief list:

  • Classroom visits
  • Meeting with students about work from those classes
  • A teacher team meeting
  • More classroom visits
  • A parent meeting
  • A meeting with a larger group of students
  • A focus group with teachers
  • Even more classroom visits
  •  3 meetings with the school leadership meeting
  • Conversation with the Union Rep
  • And a working lunch

The working lunch is the most tense. During that time the evaluator will process all the evidence they’ve gathered and give you a preliminary rating on the spot. For all the stress it causes, it is actually a really good opportunity for our school. While most ratings seem to only look at the quantitative measures of a school, the QR takes a qualitative approach. This can be very good for a school like ours who works with a population that can succeed with things the quanitatiave measures won’t pick up.

What are they observing?

QR observers use a rubric to analyze the mountain of evidence they gather from the various parts of their visit. This image from the newly updated DOE website has the rubric categories: 

If the Microsoft word flow chart didn’t tip you off, the most important areas are Curriculum, Pedagogy, and Assessment, often called the instructional core. When your review is finished your final score will be five ratings. I rating for each area in the instructional core, one rating for school culture and one for systems for improvement. The observers will look at the evidence they collect from around the school in order to figure out where the school falls on this rubric with the highest performers getting a “Well Developed” rating. In the past we would only have one day for a visit, but this year we had two action packed days.

Getting Prepared

We knew that we are having an QR from the beginning of the year, so we could get a number of things going from the beginning of the year. The number one thing was the Principal working out the School Self Evalution Form way ahead of time. About a month ago the QR date was announced, he was able to share a finished draft of this document that we as an admin team could give feedback on. Later, the school school read and provided feedback on the SSEF as we used it to think of the kind of evidence we wanted to highlight. The document was a really clear picture of what makes our school special. Having the clear vision of what we are about drove our upcoming cabinet meetings, staff meetings, and department meetings. We all thought about what we need to observer to see in order to really witness the vision of our school. lessons would be best to highlight. The administrators then worked to take all of the different resources, student work, and lessons plans that people were proud of and gathered it in to binders or google drive folders. These would later come in handy when the evaluator wanted to see evidence of one thing or another. We also used all of the notes we had collected at those meetings to remind our staff on the day of the review in case they got nervous and forget what they wanted to say about the school.

Calming people down

As we prepared for this we had to spend a lot of time helping people stop freaking out. A great thing about our school is that people pull together when things like this happen, but people might get too worried. It is important to focus people’s efforts on what is important. When talking to teachers that’s letting them know it’s probably more important that they revise their lesson plan, and get a good night’s sleep than to get all brand-new bulletin boards up. When talking to kids it’s letting them know that someone new is in the school. If they are selected for the student panel reassure them that they aren’t in trouble, and in fact they have an important opportunity to explain parts of the school like clubs, or guidance work, that aren’t going to come up in other meetings.

This is happening today

During the SQR I spent most of my day running around the school, as the Principal has one on conversations with the reviewer for most of the visits. Most of my time was either spent calming people down, or dealing with the “OF COURSE THIS IS HAPPENING TODAY” things that you know are going to come up. We got to school early to have the initial Leadership meeting with the evaluator. I would sit on three of these meetings and I would look for opportunities to make my Principal look good. It felt like I was sitting in on three conversations between the evaluator and my principal.

The first leadership meeting was us saying: “This is what you’re going to see, and here’s some documentation about that” and the Observer saying “I’ve already learned so much from your SSEF. Can you tell me more about this one specific thing?” The observer was as nice and polite as you can be while still maintaining a poker face. (What I’ve learned about the observers I’ve met is that they are nice people, who want to help schools get better. They have a hard job and being impartial is a must, so they may come across cold even when they may actually think your school is great).

After the first round of classroom visits there was a second meeting. Classroom visits were only the principal and the observer, so their conversation was hard to follow without context. The observer highlighted the things they had seen and the things they hadn’t seen in the classes and in the meetings they were in. We could also ask about questions about this, occasionally referring to items in the binder that showed evidence of practices the observer might not have seen. things that she might not have noticed or might not have had. I remember at some point running to my office and printing out a whole set of team meeting minutes to explain the pedagogical alignment of a  lesson they watched for 10 minutes.

The last meeting is pretty summative, as they pretty much have the 5 ratings figured out, and have a lot of evidence to explain each one. It kind of feels like the end of a cooking show, as the observer explains why we got the rating that we did for each area. During this it was clear that we had a weakness in one area and the observer was able to point out clear examples why. Over all our schore was well developed(!) so we were over the moon about that and immediately sent emails and texts to the staff thanking them for their hard work. We do need to work on the category we did poorly on. Instruction…

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